40-Item Council Agenda includes another bite at the apple for ABA

REGULAR MEETING OF THE ASCENSION PARISH COUNCIL

February 15, 2018 – 6:00 PM

ASCENSION PARISH COURTHOUSE-828 S. Irma Blvd Gonzales

AGENDA

(1) Call To Order / Invocation and Pledge

(2) Roll Call

(3) Chair’s Additions

(4) Public Comment Sign- In Period

(5) Presentations

  • Paint the Parish Purple
  • Proclamation – to proclaim “SACS Day” in Ascension Parish

(6) Parish President’s Report:

(7) Consent Agenda

  • Adopt minutes of December 21, 2017 Regular Council Meeting
  • Adopt minutes of January 4, 2018 Regular Council Meeting
  • Roads for acceptance into the Parish Maintenance System: (Transportation Committee Recommendation):  Silver Oaks PUD-Phase I: Sterling Oaks Drive…1313.37 feet; Legacy Oaks, 2nd Filing: Legacy Oaks Drive..2635 feet; D. C. Foti Lane…817 feet
  • Approval to allocate $25,000 to update the current traffic impact analysis policy to Urban Systems, Inc. (Transportation Committee Recommendation)
  • Approval of Task Order #6 under the Master Contract for General Engineering Consulting Services Transportation Master Plan Development and Implementation for “Public Information & Outreach” as part of the Move Ascension Intitiative – not to exceed $190,531 (Transportation Committee Recommendation)
  • Approval of contract Amendment #5 to the Master Contract for General Engineering Consulting Services Transportation MasterPlan Development and Implementation to include Task Order #6 “Public Development & Outreach” resulting in an increase of $190,531 and a new total not to exceed $6,511,806 (Transportation Committee Recommendation)
  • Authorization for HNTB and/or GCR to approve counter offers during the Move Ascension R/W Acquisition negotiations up to a maximum of 10% over the appraised value (Transportation Committee Recommendation)
  • Authorization for the Transportation Department to approve necessary change orders associated with Move Ascension construction projects – material quantities only NOT changes in scope of work, etc. – reconciliation of all quantities and cost overruns/underruns will be required at end of project and reported to the Transportation Committee and/or Council for final approval and project closeout (Transportation Committee Recommendation)
  • Resolution – 2017-2019 Priority for Off-System Bridge Replacement Certification Program Renewal H.H. Wilson Bridge and Manchac Acres Bridge (Transportation Committee Recommendation)
  • 2018-2019 Property and Casualty Insurance Renewal (Finance Committee Recommendation)
  • Amendment No. 1 to Master Contract for Professional Services for Geotechnical Testing, between APS Design & Testing, LLC and Ascension Parish Government extending the contract term for an additional year through April 12, 2019 – total budget allowance for term of contract not to exceed $300,000 to be shared among three firms (Finance Committee Recommendation)
  • Amendment No. 1 to Master Contract for Professional Services for Geotechnical Testing between Gulf South Engineering and Testing, Inc and Ascension Parish Government extending the contract term for an additional year through April 12, 2019 – total budget allowance for term of contract not to exceed $300,000 to be shared among three firms (Finance Committee Recommendation)
  • Amendment No. 1 to Master Contract for Professional Services for Geotechnical Testing, between Ardamann & Associates, Inc and Ascension Parish Government extending the contract term for an additional year through April 12, 2019 – budget allowance for term of contract not to exceed $300,000 to be shared among three firms (Finance Committee Recommendation)
  • Amendment to Professional Services contract between Sharp Testing Services and Ascension Parish Government/Ascension Fire District No. 1 for an increase in contract amount of $500.00 for additional hose testing and ground ladder testing procedures for the 2017 year with a total contract not to exceed $13,500.00 (Finance Committee Recommendation)
  • Renewal of Contract with Southland Fire & Safety Equipment for inspection, calibration and necessary repairs to instruments, valves and nozzles, fire extinguishers, breathing cylinders, fire helmets and other various equipment – total compensation not to exceed $18,000.00 (Finance Committee Recommendation)
  • Amendment to Professional Services Contract between Stericycle Environmental Solutions, Inc for an increase in contract amount of $49,900.00 for the event scheduled on April 14, 2018 – total amount of contract not to exceed $99,800.00 (Finance Committee Recommendation)
  • Request to increase purchase order #76767 for Aqua Steam Systems, Inc. to $47,806.00 – Ascension Clerk of Court Office (Finance Committee Recommendation)
  • Request for Proposals – Lamar Dixon Expo Center Concessions Operations – Big Events (Finance Committee Recommendation)
  • Resolution – to request of all State and Federal Officials to allow citizens to live in a safe environment while rebuilding their homes by extending the no-rent/low-rent period for Temporary Housing Units and to request a meeting with the highest ranked FEMA official (Finance Committee Recommendation)

General Business

(8) Request for Quote – Fountain Hill Subdivision – clean and install Cured-in Place Pipe – budget amount not to exceed $68,000.00 (Joan Shivers, Purchasing Director)

(9) Approval of Change Order No. 1 – La. River Road Steamboat Overlook Interpretative Center Project – State Project No. H.007675, Parish Code: 2017-0003 – request for Stuart & Company contract time to be increased by one hundred forty-six days (Martha Collins, Grants Officer)

(10) Approval of Change Order No. 2 – LA River Road Steamboat Overlook Interpretative Center Project – State Project No. H.007675, Parish Code: 2017.0003 – Stuart & Company contract increased by $7,160.00 (no Parish funds utilized for this project) (Martha Collins, Grants Officer)

(11) Approval for Mental Health Department to solicit quotes and purchase malpractice insurance at a competitive rate for the year 2017 (Parish President Kenny Matassa and Mental Health Director Suzanne Hamilton)

(12) Approval of Contract/name change for Marcela Spicuzza budget approval for 2018 for Substance Abuse Counselor – Marcela Spicuzza (Suzanne Hamilton, Mental Health Director)

(13) Approval of Substantial Completion for Barn 7 & 8, Lamar Dixon Expo Center (CAO Ken Dawson)

(14) Resolution – to establish a Home Rule Charter Revision Committee (Chairman Bill Dawson)

(15) Approval to acquire property for the purpose of providing interconnections between Parker Place II Subdivision and Reese Lane Subdivision (Transportation Committee Recommendation)

(16) Approval of option to redeem $1,000,000 par amount of the $9,200,000 Ascension Parish Revenue Refunding Bonds (Library Project) Debt Service (Councilwoman Teri Casso)

(17) Approval of Task Order – CSRS for the Development of a RFQ for Construction Management-at-Risk Services for the new Ascension Parish Courthouse- not to exceed $45,000 (CAO Ken Dawson and Gasper Chifici)

(18) Approval of Task Order – CSRS – to advise client during the solicitation, evaluation and award period related to the Request for Qualifications for Architectural and Engineering Services for a new Ascension Parish Courthouse- not to exceed $20,000 (CAO Ken Dawson and Gasper Chifici)

Planning and Zoning Recommendation

(19) Zoning Review ID 1548.18 – Edenborne Vicinity Rezone – located on the east side of S. St. Landry Road approximately 6800′ south of LA Highway 30 to request amending of the Ascension Parish Zoning Map from Conservation (C) to Light Industrial (LI), Crossroad Commercial (CC), and Medium Intensity Residential (RM) Zoning Commission recommends Approval

Introduction of Ordinances – (Legal Counsel)

(20) Introduction of Ordinance – to amend the Ascension Parish Zoning Map from Medium Intensity Residential (RM) to Mixed Use 2 (MU2) – Zoning Review ID PZ-1549.18 – Lots 9-17 Don Lou Subdivision – located on the south side of Don Lou Road approximately 900′ east of LA Highway 44

(21) Introduction of Ordinance – Budget Amendment No. 1 – to amend the 2018 Budget

Public Hearings Ordinances – (Legal Counsel)

(22) Reading of Ordinance – to amend the Ascension Parish Pay Classification Plan, Section 16-1 of the Code of Ordinances, with a new Pay Classification Plan

(23) Public Hearing – to consider an ordinance amending the Ascension Parish Pay Classification Plan, Section 16-1 of the Code of Ordinances, with a new Pay Classification Plan

(24) Ordinance – to amend the Ascension Parish Pay Classification Plan, Section 16-1 of the Code of Ordinances, with a new Pay Classification Plan

(25) Reading of Ordinances – to amend the Ascension Parish Code of Ordinances, Chapter 2, Article 7, Departments of Parish Government – to create departments and/or divisions to ratify the existing departments of Finance, Human Resources, Public Works, Utilities and Planning and Development and to create the departments of Lamar Dixon and Infrastructure Division

(26) Public Hearing – to consider an ordinance amending the Ascension Parish Code of Ordinances, Chapter 2, Article 7, Departments of Parish Government – to create departments and/or divisions to ratify the existing departments of Finance, Human Resources, Public Works, Utilities and Planning and Development to create the departments of Lamar Dixon and Infrastructure Division

(27) Ordinance – to amend the Ascension Parish Code of Ordinances, Chapter 2, Article 7, Departments of Parish Government – to create departments and/or divisions to ratify the existing departments of Finance, Human Resources, Public Works, Utilities, and Planning and Development and to create the departments of Lamar Dixon and Infrastructure Division

(28) Reading of Ordinance – to add Section 2-12 – Organizational Chart, to Chapter 2 – Administration, Article I, In General, of the Ascension Parish Code of Ordinances – to create an organizational chart of departments and personnel of Ascension Parish

(29) Public Hearing – to consider an ordinance adding Section 2-12 – Organizational Chart to Chapter 2 – Administration, Article I, In General, of the Ascension Parish Code of Ordinances – to create an organization chart of departments and personnel of Ascension Parish

(30) Ordinance – to add Section 2-12 – Organization Chart, to Chapter 2 – Administration, Article I, In General, of the Ascension Parish Code of Ordinances – to create an organization chart of departments and personnel of Ascension Parish

(31) Reading of Ordinance – to add Section 2-11, Ratification of Positions, to Chapter 2, Administration, Article I, In General, of the Ascension Parish Code of Ordinances to establish the specifics for ratification

(32) Public Hearing – to consider an ordinance adding Section 2-11, Ratification of Positions, to Chapter 2, Administration, Article I, In General, of the Ascension Parish Code of Ordinances to establish the specifics for ratification

(33) Ordinance – to add Section 2-11, Ratification of Positions, to Chapter 2, Administration, Article I, In General, of the Ascension Parish Code of Ordinances to establish the specifics for ratification

(34) Reading of Ordinance – to add Section 2-10, Secretary of Supervision, to Chapter 2 – Administration, Article I, In General of the Ascension Parish Code of Ordinances – to have the Council Secretary and all other Legislative employees be subject to the direction and supervision of the Council through its Chairman

(35) Public Hearing – to consider an ordinance adding Section 2-10, Secretary Supervision, to Chapter 2 – Administration, Article I, In General, of the Ascension Parish Code of Ordinances – to have the Council Secretary and all other Legislative employees be subject to the direction and supervision of the Council through its Chairman

(36) Ordinance – to add Section 2-10, Secretary Supervision, to Chapter 2 – Administration, Article I, In General, of the Ascension Parish Code of Ordinances – to have the Council Secretary and all other Legislative employees be subject to the direction and supervision of the Council through its Chairman

(37) Executive Session – Employee Appeal

(38) ***RECESS***

(39) Board of Appeals Hearing:

  1. a) Oak Grove Townhomes

(40) Adjourn

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