Ratification of Matassa appointments joins Hudson Cove Appeal on Thursday Council agenda

REGULAR MEETING OF THE ASCENSION PARISH COUNCIL July 20, 2017 – 6:00 PM

ASCENSION PARISH COURTHOUSE 828 S. Irma Blvd. Gonzales

AGENDA

(1) Call To Order / Invocation and Pledge

(2)  Roll Call

(3) Chair’s Additions

(4) Public Comment Sign- In Period

(5) Presentations

  1. Proclamation – to proclaim Small Business Power Week in Ascension Parish (Ascension Economic Development)

(6) Parish President’s Report:

(7) Consent Agenda

  1. Contract with Damian Johnson – permanent night time security guard at Mental Health – not to exceed $8,000.00 (Finance Recommendation)
  2. Renewal of Professional Services Contract between Ascension Parish Government and Dr. Matthew Gamble for psychiatric services for inmates at the Ascension Parish Jail – $2000.00/monthly (Finance Recommendation)
  3. Agreement between Acadian Total Security, LLC and Ascension Parish Government for GPS monitoring service – $4,119.65/monthly, $49,435.80/yearly (Finance Recommendation)
  4. Change Order No. 001 for the St. Landry/Edenborne Connector, Project No. 14-023 – increase of $115,139.60 and an additional 5 days (Finance Recommendation)
  5. Change Order No. 002 – CWEF Project: Installation of Chloramine Booster Stations – Palo Alto and Lemanville – to add $26,595.00 and 377 days (Finance Recommendation)
  6. Request for Quote – General Engineering and Technical Support Services PM-17-020.0 – GSA Consulting Engineers, Buchart Horn, Hartman Engineering (Finance Recommendation)
  7. Bid Items: to accept lowest responsive bid (Finance Recommendation)
  8. – Tapco (Object Markers R&L , Men Working, Bridge Out, Green Post 6-1/2′ & 7′ Adjustable Cross Bracket with 5-1/2″ & 12″ Slot); (a) Vulcan Signs (Fresh Oil, Flagger, Mowing Ahead, Bracket 91UFOL, Cross Bracket w/12″ & 24″ Slot, Bracket Cap w/3-1/2″ (b) Traffic Control (Bolt, Nut, Washer (set), A-Frame Barricade, Bracket Cap w/12″ Slot (c) Osburn Associates (All other signs & Supplies)
  9. BlinkerSign Flashing LED Stop Sign & Anti-Vandal Morning Kit – Traffic & Parking Control Co. (TAPCO), $1,025.00
  10. 3M Street/Road Name Signs – Traffic Control Products
  11. Request for Qualifications – Professional Engineering Design and related services in support of “Move Ascension” – Project Number ENG-17-100 – to accept the top 10 ranked by the Engineering Selection Committee – Shread-Kuyrkendall & Associates, EvansGraves Engineers, T. Baker Smith, SJB Group LLC, Meyer Engineers, Hartman Engineering, Burk-Kleinpeter Inc, Buchart Horn, Neel-Schaffer, GSA, and Volkert (Transportation Recommendation)
  12. Roads for acceptance into the Parish Maintenance system: Parker Place Subdivision, 2nd Filing: Fenway Avenue…………………….1736 ft.; Manitoba Drive……………………….164 ft.
  13. Change Order No. 5 – Lamar Dixon Soccer Fields – days only (Recreation Recommendation)
  14. Change Order no. 6 – Lamar Dixon Soccer Fields – days only (Recreation recommendation)
  15. Change Order No. 7 – Lamar Dixon Soccer Fields – days only (Recreation recommendation)
  16. Change Order No. 8 – Lamar Dixon Soccer Fields – days only (Recreation recommendation)
  17. Change Order No. 9 – Lamar Dixon Soccer Fields – days only (Recreation recommendation)
  18. Contract Extension – Quality Engineering – Days only for Lamar Dixon Soccer Fields (Recreation recommendation)

Committee Recommendations

(8) Finance Committee Recommendations: (Chairwoman Teri Casso)

a – Request for Proposal – Enterprise Resource Planning (ERP) Software and implementation services – Tyler Technologies, Inc.

b- Amendment No. 2 to Master Contract for Professional Services between SSA Consultants and the Parish of Ascension – renewal of original agreement for an additional year through June 20, 2018 to include Exhibit C with an additional scope of work for an additional amount of $40,000.00

(9) Personnel Committee Recommendations as follows: (Chairman Benny Johnson)

a – West Ascension Parish Hospital Service District Board

b – Waterway Commission

c – Library Board

d – Tourism Commission

e – Economic Development Corporation Board of Directors

f – Ascension Consolidated Utilities District #1

General Business

(10) Request for Quote – Demolition of One Single Family Residence located at 44400 Highway 42, Prairieville – Approval to accept the lowest responsive quote from Land Services, LLC and to authorize the Parish President to enter into any applicable agreement or contract for this service (Darilyn Berthelot, Supervisor)

(11) FY2017 Flood Mitigation Assistance Grant – Approval to apply and to authorize Parish President Kenny Matassa to sign and execute all documents pertaining to this application and/or Ms. Gwen Leblanc, CFO for financial documents (Martha Collins, Grants Officer)

(12) FY2017 Pre-Disaster Mitigation Grant – approval to apply and to authorize Parish President Kenny Matassa to sign and execute all documents pertaining to this application and/or Ms. Gwen Leblanc, CFO for financial documents (Martha Collins, Grants Officer)

(13 Approval of Substantial Completion – Lamar Dixon Soccer Complex, Project No. 2015.0001 – J. Reed Constructors, Inc. (Ami Johnson, Project Manager)

(14) Resolution – Ratification of President’s appointments of Chief Administrative Officer, Parish Treasurer/Chief Financial Officer, Director of Public Works, and Director of Department of Planning and Development

(15) Appeal – Hudson Cove Subdivision – PZ #17-1188 – Major Subdivision Preliminary Plat for proposed subdivision located on the south side of LA Highway 42 approximately 8/10 of a mile east of LA Highway 44 in Council District 5, zoned Medium Intensity Residential (RM) DENIED by Planning Commission

Planning and Zoning Recommendation

(16) Zoning Review ID PZ-1331.17-Z – for American Homeland LLC – located on the west side of South St. Landry Road approximately 2000′ south of Holly Hill Drive to request to amend the Ascension Parish Zoning Map from Conservation (C) to Medium Intensity Residential (RM) – Zoning Commission recommends APPROVAL TO ACCEPT OR DENY

(17) Approval of Modification of the Unified Land Development Code (ULDC) Related to Commercial Parking Requirements Zoning Commission recommends APPROVAL TO ACCEPT OR DENY

Introduction of Ordinances – (Legal Counsel)

(18) Introduction of Ordinance – Budget Amendment No. 4 – to amend the 2017 Budget

(19) Introduction of Ordinance – Revision to Section 17.409 (D) of the Subdivision Regulations in the Unified Land Development Code pertaining to the Use of Performance Surety Bonds – Planning Commission recommends APPROVAL

(20) Introduction of Ordinance – setting fees to continue Family Planning at Ascension Parish Health Unit

Public Hearings Ordinances – (Legal Counsel)

(21) Reading of Ordinance – to declare surplus and authorize the sale and/or transfer of miscellaneous movable equipment

(22) Public Hearing – to consider an ordinance declaring surplus and/or transferring of miscellaneous movable equipment

(23) Ordinance – to declare surplus and authorize the sale and/or transfer of miscellaneous movable equipment

Executive Session

(24) Prospective Litigation after formal written demand – Falcon Property Zoning Dispute

(25) Adjourn

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